Emergency preparedness page debuts in HRMS website for WUSTL employees

Employees will be asked to certify data, some to take on emergency response roles

Washington University in St. Louis is implementing two new programs this fall to expand and improve its emergency preparedness: a “My Emergency Preparedness Information” page in HRMS, on which employees can confirm their emergency contact information; and the designation of emergency response roles to department employees in the event of an emergency situation.

‘My Emergency Preparedness Information’ page

The “My Emergency Preparedness Information” page debuted in WUSTL’s HRMS website Sept. 1. The new page, which WUSTL employees can access by logging into HRMS at hr.wustl.edu, contains information such as:

  • Phone numbers employees have submitted for emergency contact purposes (such as work, university cell, personal cell and home);
  • Locations where an employee works; and
  • Outside personal emergency contacts (to contact if an employee is injured at work).
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After verifying the information, employees will be asked annually to certify that the information on this page is correct or ask their administrator to correct any inaccurate information.

“Confirming the university’s emergency information is accurate helps to ensure that Washington University can reach employees when an emergency occurs through multiple avenues,” says Mark Bagby, emergency management coordinator. “This will also allow managers and first responders to help account for the well-being of individuals by building or department during and after an emergency.”

Danforth Campus employees are being asked to certify their data between now and Dec. 19.

School of Medicine employees will be notified by their department business managers when to certify their contact information.

Employees can find the “My Emergency Preparedness Information” page by using their WUSTL KEY to log into HRMS at hr.wustl.edu or wuissrv20.wustl.edu/psp/HRMS/?cmd=login. Once logged in, employees can click on “Employee Self Service” and then “My Emergency Preparedness Information.”

Emergency response roles

This fall, managers in departments and offices across the Danforth and Medical campuses will select and notify a key management contact, building/lab liaison and emergency preparedness coordinator. Clinical departments will designate mass casualty responders as well.

Later this year, for individuals who are designated by their manager, their names and role or roles will appear on the employee’s “My Emergency Preparedness Information” page.

The key management contact is a business manager or senior administrator who will be notified of emergencies impacting specific buildings.

The building/lab liaison will be notified of utility issues or emergencies impacting business in specific offices/laboratories/buildings.

The emergency preparedness coordinator organizes, trains and facilitates physical evacuations of workspaces for preselected groups of employees in a location/building. He or she will account for members of their team and report back to their supervisors or to WUSTL Police or Protective Services.

The mass casualty responder designation is only for clinical employees who have been assigned a specific role for large-scale medical emergencies.